How Submittals Can Create Change Orders

Being a contractor you already know that many circumstances can lead to change orders. Depending on the circumstance, it can be from a design flaw or change from the owner, code, environmental factors, contractor suggestions, and much more. But sometimes even something as simple as a submittal can lead to change orders.

What is a Submittal?

A submittal refers to the written and/or physical information provided by a contractor to the architect, engineer, or owner for approval. Submittals consist of information for the design professional for approval of equipment, materials, etc. before they are fabricated and delivered to the project. 

They are required primarily for the architect and engineer to verify that the correct products and quantities will be installed on the project in compliance with the design documents/contract documents. Submittals occur in early project phases and help guide how the project will actually be executed.

See how RedTeam handles submittals in this short video above!

Why Submittals Lead to Change Orders

The most common change order from submittals is the lack of supplies and materials needed for a project. For example, not having the right kind of door handle or faucet that meets the specs; or having individual A/C units for a hotel renovation that are slightly bigger than what the specs call for. With these issues you might have to redo the drywall design or change another design aspect to fit the new materials for the adjusted specs. What was originally in the submittal doesn’t meet the new changes that occurred and a change order or multiple change orders are created.

Even delays on the submittals can lead to change orders. An architect might be taking too long reviewing the submittal and providing an answer about carpet and you can’t order the carpet because of this AND the lead time is eight weeks. There is now a delay on the jobsite and a change order is made because mobilization of equipment is extended which affects cost. Anything from delay of the type of material, amount of material, and delivery of the material can all lead to change orders.

How Construction Software like RedTeam Helps Reduce Change Orders

Submittals can lead to change orders by circumstances happening like the ones we discussed earlier. They can also lead to change orders based on the quality of documentation and communication between the contractor(s) and architects, engineers and owner when submittals are created and viewed.

The RedTeam submittal workflow has been designed to give you a clear view of your project management’s critical element. With our construction project management software, you can create requests and submittal packages. Leverage this collaborative functionality to capture all the metadata that is associated with this process.

With our collaborative construction software, you can access a comprehensive platform to manage all the moving parts of a change order dynamically and give access to live information as it progresses with minimal data entry. You can request quotes from vendors you feel are best suited to handle the work to be done, select the vendors you would like to hire, and issue a change order or issue a new commitment directly from RedTeam. 

You can also issue a change proposal to your client directly and invite them to collaborate even when the order is at a draft stage. By leveraging these tools, you can capture all the information that relates to this particular change order.

RedTeam offers solutions starting with preconstruction to construction CRM, project management, financial management, reporting, jobsite collaboration, subcontractor collaboration and offers integrations with Quickbooks Online, Sage 100 and Sage 300, Levelset, and DocuSign.


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