How to Effectively Manage Change Orders with RedTeam

Construction has many moving parts. Before work on a project begins, contracts are made between the parties to ensure a general scope of work is agreed upon. Whenever something needs to be changed due to a different design element or something that needs to be fixed that wasn’t in the original contract, change orders are made. Likewise, mistakes or ambiguities in the plans, the owner’s desire to make aesthetic changes to the project, and the owner’s need to reduce costs can all be addressed using a change order.

Change orders are amendments (or changes) to a construction contract that change the contractors’ work scope. They usually modify or adjust the work in the original agreement that can result in an increase in the contract price. However, for a change order to occur, there must be an agreement between the owner and the contractor.

Utilizing the Change Order Feature for a Streamlined Workflow

The change order feature in RedTeam helps general contractors solve a very cumbersome, manual process and organizes it into a streamlined workflow.

Without cloud-based construction software, many contractors use different tools to manage change orders like Excel, Microsoft Word, email, and dropbox. It’s a very standard process that is difficult to track because information can get lost between parties through the many different tools used. With many avenues to run through to make a simple change order, progress on a project can potentially be deterred.

Using construction software like RedTeam provides a single source location that captures all the metadata and tracks who is doing what and when on the change orders.

How to Use the Change Order Feature

Whenever a change event is coming up, there’s a response in the RFI with a change, or even in the field, a change occurs; all you have to do is access RedTeam and locate the specific project. Click on “Manage Changes” under the “Change Management” section. Here is where you can edit, review, and manage any change orders.

Everything is created in a simple format so you can easily navigate the interface of the software. Using just the plus sign, you can build a change order. 

A great benefit with RedTeam is that every document created within the software has a unique workflow, and they look the same regardless of the type of document. The goal is to have optional and mandatory steps when building a document.

The mandatory steps offer the least path resistance when creating a change order. There are three things you need: scope, costs, and the proposal.

The optional steps include affected vendors, plans and specs, vendor quotes, and schedule of values.

On top of all these features, RedTeam pulls forward the supplemental markups within the software; something that relied on memory is now done automatically.

The key aspect to utilize is RedTeam’s collaborative console that allows you to send proposals to clients and negotiate with them all within the software. With the change order feature, GCs have more efficiency within their project management.

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