In the construction industry, manual methods and spreadsheets have always been the conventional method for project management. We get that it is difficult to stray from what is familiar, but the phrase “That’s how we have always done it” is all too common and can hinder your business from reaching its full potential. Through document organization, project planning, project scheduling, and team collaboration, you can set your business up for success.
So what exactly is a project management tool?
Too much time is wasted driving back to the office after a long day in the field to enter daily progress reports manually. Project management tools are designed to alleviate this burden by effectively organizing tasks and projects to increase work efficiency and keep projects on track and budget.
Why do I need a project management tool?
Projects have laid out timelines that are designed to keep project teams focused and accountable. Constraints such as budget, time, resources, and cost need to be factored in to determine the overall success of a project. This is where the right project management tool comes into play. Let’s take a look at the common features that a project management tool can offer your business:
With a construction project management tool, users can manage submittals, requests for information (RFIs), and change orders in one place. Cloud-based platforms are becoming commonplace and offer access to essential documents from anywhere, allowing you to store, create, and manage all documentation on and off the field.
With subcontractors and team members always on and off the field, it can be challenging to keep track of schedules and to manage where everyone is for the day. With a project management tool, you can manage all plans and schedules from one location by utilizing features such as calendars, workflows, and Gannt schedules to provide timely and accurate updates.
Having a central communication hub for all project teams to collaborate keeps everyone on the same page and keeps projects on track. Project management tools assist in assigning tasks to individual team members or groups and allow you to comment on plans and specs before final approval.
The right project management tool gives you a competitive edge in the marketplace and sets you apart from the competition. In the digital age, if you are not utilizing technology to advance your business, you could be hurting yourself and your business. The right project management tool can be the difference between striving, staying afloat, or sinking under.
RedTeam Software is a collaboration platform for commercial contractors that helps with every aspect of your company, from managing business development and preconstruction to field management and project closeout. We provide real-time collaboration between your internal teams, customers, and vendors, enabling them to have instant access to all the information they need for a successful project. Most importantly, we are construction professionals who understand the day-to-day challenges contractors face because we have lived it first-hand.